When you open Publisher, you'll see a catalog of templates to choose from. To create a publication, select a template that is most like what you want your publication to be. After you open the template, you can change it to include all the elements—such as colors, fonts, graphics—that you want. In addition to creating a new publication from a template, you can also create new templates that you can re-use without having to re-apply your customizations.
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Learn about templates
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You can make a template from any publication by saving that publication as a Publisher template file. When you start a new publication by selecting a template, a copy of the template file opens, so that the original template isn't altered by mistake. If you want to make changes to a template, you can open a copy of the template file, make the changes that you want, and then save it again as a template.
You can save time by designing a master publication that reflects your company brand and identity and then saving it as a template. Then, each time you want to create a new version, you can use the template and add only the information that is unique to that version. Using a template for a publication that you regularly produce not only saves time but also ensures quality and consistency of your publications.
Publisher offers designs with dynamic features that make it easy to change the design, layout, colors, and other elements. You can:
Use one of the publication templates to create exactly the type of publication you want, such as a calendar, newsletter, or postcard.
Design a publication, customize it to your needs, and then save it as a template.
Use a template to create a publication
You can use templates installed with Publisher or online templates from Office.com to create great-looking publications.
Important: You must be connected to the Internet for online templates to be available.
Click File > New.
From the template gallery, select a publication type, such as Thank you cards.
Use the left and right arrows to scroll through designs, find the template you want, and then click Create.
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Important: You must be connected to the Internet for online templates to be available.
Open Publisher, or click File > New.
From the template gallery, select a publication type, such as Greeting Cards.
Scroll down to find the template you want, select it, and then click Create.
Find a template
In addition to using the template categories to browse for templates, you can search for templates based on keywords. For example, if you wanted to create a brochure with a tri-fold format, instead of going to the Brochures category and then browsing through the format options, you could enter tri-fold brochure in the Search box to find all the available brochure templates in a tri-fold format.
Save a publication as a template
You can create a template from any publication by saving that publication as a Publisher template file. You can also download an existing template, make any changes that you want, and save the file as a template that you can use again.
Create or open the publication that you want to use as a template.
Click File > Save As, and browse to the C drive on your computer.
Notes:
The default template location is:
If you save your template to a different location, Publisher may not be able to find it.
Subscription version of Publish and Publisher 2019, 2016, 2013: C:UsersusernameDocumentsCustom Office Templates
Publisher 2010: C:UsersusernameAppDataRoamingMicrosoftTemplates
In the Save as type box, select Publisher Template.
In the File name box, type a name for the template.
Click Save.
You can find your template in template gallery in the PERSONAL category in Publisher 2013 and newer versions, and in the My Templates category in Publisher 2010.
Change a template
You can open a template that you previously used, change it, and then save it as a new template.
Click File >New.
Click PERSONAL, and then double-click the name of a template.
Note: If you do not see your template listed, you may not have saved it in the default template location folder. The default template location is C:UsersusernameDocumentsCustom Office Templates. If you saved a template to a location other than the default template location, you need to browse to the location where you saved it and open the template from there, or move it to the default template location on your computer.
Make the changes that you want to the template.
Click File > Save As, and browse to the C drive on your computer.
In the Save as type box, click Publisher Template, and then type a new name and optional category for the template.
Click Save.
Open Publisher, or click File > New.
Click My Templates, and then double-click the name of a template.
Note: If you do not see your template listed, you may not have saved it in the default template location folder. The default template location is C:UsersusernameAppDataRoamingMicrosoftTemplates. If you saved a template to a location other than the default template location, you need to browse to the location where you saved it and open the template from there, or move it to the default template location on your computer.
Make the changes that you want to the template.
Click File > Save As.
In the Save as type box, click Publisher Template, and then type a new name and optional category for the template.
Click Save.
Free newsletter templates are available online for print newsletters and for web use. These newsletter templates are in PDF, Word, Publisher, and other formats. Some sites offer dozens of layouts, and others have just one or two free templates. Although some come in formats for specific software, such as Microsoft Word or Adobe InDesign, you may be able to open them in other software programs. They're free downloads, so go ahead and give it a try, even if you don't have that particular software.
If the template is almost right, edit and personalize the newsletter template. Change the fonts. Change the colors. Move elements around to suit your needs. It's your newsletter, after all.
Don't forget to check the templates that came with your software. There's an excellent chance you'll find you already have a newsletter template. If not, there are plenty of free templates on the internet you can download for your publishing needs.
InDesign Newsletter Templates
What We Like
Polished and professional-looking templates.
Offers more than newsletter templates.
What We Don't Like
Small selection of free templates.
Designed only for Adobe products.
Although Adobe InDesign does offer some free templates at its website, surprisingly none are for newsletters. You'll need to browse the internet and search for newsletter templates for use in Adobe InDesign. Tailor the search results to your own platform or to other Adobe programs.
Stock layouts are available from several sites. Most come with the fonts and graphics needed to create a professional-looking newsletter. You only need to add your text and photos.
Microsoft Newsletter Templates
What We Like
Many newsletter templates have other matching templates.
Templates are free.
Create designs with the newsletter wizard.
What We Don't Like
Small number of newsletter templates.
Some templates look dated.
Check out the free newsletter templates at Microsoft's website. These Word templates are great for single page newsletters. Professionally designed and colorful, the collection includes templates for business, school, and family newsletters.
PoweredTemplate Newsletter Templates
What We Like
Free Publisher Design Templates
Use templates with several popular apps.
Colorful and professional templates.
Search for a specific theme.
Matching templates in other designs.
What We Don't Like
Not a large amount of free templates.
Paid subscription is expensive.
Templates are for single page newsletters only.
Although the newsletter templates at PoweredTemplate are all single page templates, there are plenty of them and they are professionally designed and colorful. This site sells templates as well, but the free selection is generous.
Xerox Newsletter Templates
What We Like
Clean and modern templates.
All templates are free.
What We Don't Like
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Small number of newsletter templates.
Templates are in PDF format.
Xerox offers free newsletter templates for letter-size and tabloid newsletters. Professionally designed and colorful, these templates provide a strong visual kick for your next newsletter. The templates are designed specifically for use with Microsoft Word.
CakeMail HTML Newsletter Templates
What We Like
Decent selection of sleek templates.
Great selection of themes.
Templates are free.
Search for templates with a color dependency.
What We Don't Like
Requires some HTML if used outside of Cakemail.
No designs for print newsletters.
CakeMail offers free single page HTML layouts for online newsletters. The attractive templates are available in the categories of:
- Business
- Restaurant
- Seasonal
- Special Events
- Transactional
- Education
GoogleDocs Newsletter Templates
What We Like
Multiple-page newsletter templates.
Professional-looking templates for business.
Design and save on Google Drive.
What We Don't Like
Few newsletter templates.
Templates may need to be adjusted for other formats.
Google has a few templates for newsletters for Google Docs users. Some designs also have other business documents using the same style if you want to create coordinated sets.
SampleNewsletterTemplates.com
What We Like
Multi-page templates.
Designs for printable newsletters.
What We Don't Like
Very basic designs are a bit dated.
Not many templates to choose from.
SampleNewsletterTemplates.com offers three different newsletter templates. These Microsoft Word templates are not fancy, but they will get you started.
StockLayouts Free Sample Newsletter Template
What We Like
Templates come in multiple app formats.
Designed for multiple pages.
Template details include fonts used.
What We Don't Like
Single free newsletter template.
Paid for templates are expensive.
In addition to many designs for purchase, StockLayouts offers several attractive free newsletter templates. You'll have to sign up for a free account in order to download the free sample. The templates are available for InDesign, Illustrator, Word, Publisher, Apple Pages, QuarkXPress, and CorelDraw.
TemplatesBox Free Newsletter Templates
What We Like
Great variety of themes.
Comes in several formats.
Most templates come with font packages.
What We Don't Like
Meant for electronic use only.
Small number of templates.
Many templates are a bit plain.
Put a newsletter on the web or send via email with these templates, which include .psd, HTML, and CSS formats. The site offers dozens of free templates in many colors and layouts.
TemplateWorkz Free Newsletter Templates
What We Like
Perfect for HTML emails.
PSD or HTML formats including fonts.
Professional business templates.
What We Don't Like
Minimal graphics.
Bland and unsightly color schemes.
For online use only.
For the web or email, TempleWorkz offers about two dozen free newsletter templates in a variety of colors and layouts. The download includes .psd and HTML formats and fonts.